Description

LIVE ONLINE TRAINING COURSE

The 2026 year does not introduce a brand-new Form I-9, but it does introduce critical electronic system deadlines, form expiration risks, and heightened enforcement exposure for employers. Using the wrong I-9 version—even unintentionally—or failing to meet DHS electronic system requirements can result in significant fines, penalties, and audit findings.

Employers currently using the Form I-9 (08/01/23 edition), which expires July 31, 2026, must ensure their systems are updated to use the version expiring May 31, 2027 by the July 31, 2026 deadline. The updated form (01/20/25 edition) also carries the 05/31/2027 expiration date and includes minor but important language updates, including changes to document descriptions and an updated privacy notice.

Many employers are unaware that administrative changes effective January 1, 2025 are already required to be part of their I-9 process. Combined with electronic system requirements, these rules make I-9 compliance confusing—and costly when done incorrectly.

This live webinar will help employers avoid common mistakes, understand which I-9 form version must be used, and implement defensible policies that reduce or eliminate penalties during ICE audits.

Session Highlights:

• Learn what actually changed for the I-9 Form in 2026—and what did not
• Learn how to correctly review electronic system deadlines and determine which I-9 Form version must be used
• Learn how a properly written I-9 Form Verification Policy creates a strong “good-faith compliance” defense during ICE audits
• Learn best practices for reducing or eliminating fines, including:
  • Internal I-9 audits
  • Proper verification procedures
  • Ongoing training for authorized representatives
• Learn how conducting an internal audit can significantly reduce employer liability
• Learn DHS requirements for electronic I-9 processes and why they must be documented in your policy
• Learn how proper storage and retention procedures reduce fines and penalties
• Learn how electronic policy programs can improve accuracy, consistency, and compliance in your I-9 process

Why You Should Attend:

Form I-9 is often misunderstood as a simple fillable document—but it is not an electronic I-9 system under DHS standards. Employers using the fillable Form I-9 must still print and manually sign the form, as it does not meet DHS requirements for electronic generation, storage, and retention under 8 CFR § 274a.2.

Failure to meet DHS standards—especially when using electronic systems—can result in substantial fines, penalties, and audit exposure, even when errors are unintentional. If Form I-9 were truly simple, it would not require eight pages of instructions and a 60+ page manual to properly complete a one- to two-page form.

This webinar is designed to help employers move beyond confusion, understand enforcement expectations, and implement defensible processes before ICE audits occur.

Who Should Attend:

• All Employers
• Business Owners
• Company Leadership
• Compliance professionals
• Payroll Administrators
• HR Professionals
• Employer Authorized Representatives

Live Q&A Session:

During the live Q&A session, attendees may ask questions and receive direct guidance from our expert speaker. This interactive portion of the program allows you to address real-world I-9 issues specific to your organization—something not available through recorded guidance alone.

Important Notices:

For Live Webinar Attendees:
Participants enrolled in the Live Webinar will receive the complete instruction kit within 24 hours prior to the live session.

For Recorded and E-Transcript Participants:
Those enrolled in the Recorded Webinar or E-Transcript option will receive access to the recording link or PDF materials within 24–48 hours after the live event.